Qualified Company Secretary – ROC, MCA, Board & FEMA Compliance

  • 2-4 years
  • ₹ 6-8 LPA
  • Changodar, Ahmedabad, Gujarat
  • Hybrid
  • Full-time
Company Secretary Qualified CS Assistant Company Secretary Secretarial Compliance Companies Act 2013 ROC Compliance ROC Filing MCA Portal MCA Compliance Corporate Governance Board Meetings AGM EGM Board Resolutions Minutes Drafting Statutory Registers Annual Return MGT-7 AOC-4 MGT-14 PAS-3 SH-7 DIR-12 CHG-1 CHG-4 Secretarial Standards SS-1 SS-2 FEMA Compliance RBI Compliance FDI Compliance Foreign Investment Share Allotment Share Transfer Corporate Restructuring

About the Role

Celestix Industries is looking for a Qualified Company Secretary to manage and strengthen corporate secretarial, statutory and governance functions for a growing manufacturing organization.

This role is suitable for a recently qualified CS or an Assistant Company Secretary with up to 3 years of post-qualification experience who wants broad hands-on exposure rather than a narrowly defined filing role.

The person will work closely with senior management, Finance, Legal, HR, auditors, banks and external advisors.

The role will provide direct exposure to:

  • Companies Act compliance
  • ROC and MCA filings
  • Board and shareholder matters
  • FEMA and foreign investment compliance
  • Corporate governance
  • Legal documentation
  • Banking and financing transactions
  • Corporate restructuring
  • Future capital-market and IPO-readiness activities

 

Key Responsibilities

ROC & MCA Compliance

Manage statutory filings and compliance under the Companies Act, 2013.

Responsibilities may include:

  • Annual ROC filings
  • AOC-4
  • MGT-7 / MGT-7A
  • MGT-14
  • DIR-12
  • PAS-3
  • SH-7
  • CHG-1
  • CHG-4
  • DIR-3 KYC
  • DPT-3
  • MSME-related filings where applicable
  • Other MCA and ROC forms as required

Ensure all filings are completed accurately and within statutory deadlines.

 

Board & Shareholder Meetings

Independently support:

  • Board Meetings
  • Committee Meetings
  • Annual General Meetings
  • Extraordinary General Meetings
  • Circular Resolutions

Prepare:

  • Notices
  • Agendas
  • Notes to Agenda
  • Board Resolutions
  • Minutes
  • Attendance records
  • Supporting documentation

Ensure compliance with Secretarial Standards SS-1 and SS-2.

 

Statutory Records

Maintain and update:

  • Statutory registers
  • Register of Members
  • Register of Directors
  • Shareholding records
  • Share transfer records
  • Director disclosures
  • Related-party records
  • Minutes books
  • Compliance calendars
  • Corporate approvals
  • Important statutory documentation

 

FEMA & Foreign Investment Compliance

Because the company operates as part of an international group, exposure to FEMA and foreign investment matters is particularly valuable.

Responsibilities may include:

  • FDI-related compliance
  • Share allotments
  • Foreign investment reporting
  • FC-GPR
  • FC-TRS
  • FLA returns
  • Coordination with Authorized Dealer banks
  • RBI-related reporting
  • Intercompany corporate documentation
  • Overseas investment matters where applicable

Previous hands-on FEMA experience is preferred but not mandatory for strong recently qualified candidates who are willing to learn.

 

Corporate Governance

  • Maintain a comprehensive corporate compliance calendar.
  • Track statutory and regulatory deadlines.
  • Monitor changes in corporate law.
  • Communicate relevant legal changes to management.
  • Support implementation of corporate governance policies.
  • Assist with internal and secretarial compliance reviews.
  • Ensure corporate decisions are properly authorized and documented.

 

Legal & Contract Coordination

Work with internal teams and external legal advisors on:

  • Commercial agreements
  • Vendor agreements
  • Customer agreements
  • NDAs
  • Corporate documents
  • Notices
  • Legal correspondence
  • Board approvals
  • Banking documentation

The Company Secretary is not expected to act as the company's sole legal counsel but should understand the corporate-law implications of documents and transactions.

 

Banking, Finance & Corporate Transactions

Support management and Finance with corporate documentation relating to:

  • Bank facilities
  • Charges
  • Borrowings
  • Loans
  • Corporate guarantees
  • Investments
  • Capital infusion
  • Share allotment
  • Related-party transactions
  • Intercompany transactions
  • Corporate restructuring

Prepare required Board and shareholder approvals and complete necessary statutory filings.

 

Audit & Due Diligence Support

Coordinate documentation required for:

  • Statutory audit
  • Secretarial audit
  • Internal audit
  • Bank due diligence
  • Investor due diligence
  • Legal due diligence
  • Corporate transactions

Ensure records are organized and readily available.

 

IPO & Capital-Market Exposure

Celestix is building stronger corporate governance and compliance systems as the organization grows.

The successful candidate may receive exposure to:

  • IPO readiness
  • Due diligence
  • Governance strengthening
  • Board processes
  • Investor documentation
  • Corporate restructuring
  • SEBI-related requirements
  • Capital-market advisors

Previous IPO or listed-company experience is not required for this junior role.

Candidates with such exposure will, however, be strongly preferred.

 

Required Qualification

Mandatory

Qualified Company Secretary and Member of the Institute of Company Secretaries of India (ICSI).

Candidates who have recently qualified are encouraged to apply.

 

Experience

We will consider:

  • Qualified CS Freshers
  • 0–1 year post-qualification experience
  • 1–2 years post-qualification experience
  • Up to 3 years post-qualification experience

Previous manufacturing-company experience is preferred but not mandatory.

Candidates from:

  • Practicing CS firms
  • Listed companies
  • Unlisted companies
  • NBFCs
  • Manufacturing companies
  • Corporate legal/compliance departments

may apply.

 

Required Technical Knowledge

Strong working knowledge of:

  • Companies Act, 2013
  • ROC filings
  • MCA portal
  • Board processes
  • Secretarial Standards
  • Corporate governance
  • Statutory registers
  • Corporate documentation

Working knowledge of FEMA is highly desirable.

Knowledge of SEBI regulations will be considered an advantage.

 

Skills We Value

  • Excellent drafting
  • Attention to detail
  • Ability to manage statutory deadlines
  • Strong documentation discipline
  • Clear written English
  • Professional communication
  • Ability to work independently
  • Ability to coordinate with senior management
  • Strong follow-up
  • Ownership of compliance activities

 

Who Should Apply

This role may be particularly suitable if you currently work as:

  • Company Secretary
  • Assistant Company Secretary
  • CS Executive
  • Secretarial Executive
  • Compliance Executive
  • Legal & Secretarial Executive

and want broader in-house corporate exposure.

 

Why This Role Is Different

This is not intended to be only an ROC filing position.

The successful candidate will get exposure to a growing manufacturing organization with international corporate relationships and increasingly sophisticated:

  • Corporate governance
  • Banking
  • Financing
  • FEMA
  • Board matters
  • Legal documentation
  • Corporate structuring
  • Compliance systems
  • Future capital-market requirements

For a recently qualified Company Secretary, the role offers an opportunity to build experience across multiple areas of corporate secretarial practice rather than remaining limited to repetitive filing work.

 

What to Include With Your Application

Please mention:

  1. ICSI membership status
  2. Date of CS qualification
  3. Current employer
  4. Current designation
  5. Current CTC
  6. Expected CTC
  7. Notice period
  8. Current location
  9. ROC forms personally handled
  10. Board / AGM experience
  11. FEMA exposure, if any
  12. Listed-company or IPO exposure, if any

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