Job Summary

We are looking for a qualified Company Secretary (CS) with 2 years of post-qualification experience to manage the company's statutory, legal, and corporate governance functions in a manufacturing environment. The candidate will ensure compliance with the Companies Act, SEBI regulations (if applicable), FEMA, and other statutory requirements while supporting the Board of Directors, senior management, and various departments in corporate legal matters.

The ideal candidate should have strong knowledge of corporate laws, ROC filings, board procedures, statutory compliance, and documentation.

Key Responsibilities

Corporate Secretarial Compliance

• Ensure compliance with the Companies Act, 2013 and applicable corporate laws.
• Prepare and file statutory forms, returns, and documents with the Registrar of Companies (ROC).
• Maintain statutory registers, records, and secretarial documentation.
• Ensure timely filing of Annual Returns and Financial Statements.
• Monitor changes in corporate laws and advise management on compliance requirements.

Board & Committee Management

• Organize Board Meetings, Committee Meetings, and Annual General Meetings (AGMs).
• Prepare:
  • Board Meeting Notices
  • Agenda Papers
  • Board Resolutions
  • Minutes of Meetings
  • Circular Resolutions
• Ensure proper documentation and record maintenance of all meetings.
• Coordinate with Directors for approvals and statutory matters.

Legal & Regulatory Compliance

• Ensure compliance with:
  • Companies Act, 2013
  • Secretarial Standards (SS-1 & SS-2)
  • FEMA Regulations
  • RBI Guidelines (where applicable)
  • SEBI Regulations (if applicable)
• Coordinate with statutory authorities, consultants, and legal advisors.
• Handle compliance related to corporate governance and regulatory filings.

Documentation & Record Management

• Maintain:
  • Statutory Registers
  • Shareholder Records
  • Director Records
  • Compliance Calendar
  • Corporate Documents
  • Licenses and Approvals
• Safeguard important legal and statutory documents.

Corporate Governance

• Assist in implementing corporate governance policies and best practices.
• Ensure timely disclosures and regulatory reporting.
• Monitor statutory deadlines and compliance obligations.
• Support internal audits related to secretarial compliance.

Legal Coordination

• Coordinate with legal consultants regarding:
  • Agreements
  • Contracts
  • Notices
  • Corporate legal matters
• Review legal documents from a compliance perspective.
• Assist in drafting and maintaining corporate agreements.

Cross-Functional Coordination

• Work closely with:
  • Finance
  • Accounts
  • HR
  • Legal
  • Taxation
  • Auditors
  • Banks
  • Government Authorities
• Support management in corporate restructuring, funding, and strategic initiatives when required.

Required Skills

• Strong knowledge of the Companies Act, 2013.
• Experience with ROC filings and MCA portal compliance.
• Understanding of Secretarial Standards (SS-1 & SS-2).
• Knowledge of FEMA and corporate governance practices.
• Excellent drafting of Board Minutes, Resolutions, and legal documents.
• Good understanding of corporate legal documentation.
• Strong organizational and record management skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple statutory deadlines.
• Proficiency in MS Office and MCA filing systems.

Preferred Qualifications

• Qualified Company Secretary (ICSI Member).
• Bachelor's degree in Commerce, Law, or Business Administration is preferred.
• 2 years of post-qualification experience in a manufacturing company.
• Experience handling ROC filings, Board Meetings, and statutory compliance.
• Exposure to private limited or public limited manufacturing companies is preferred.