Job Overview
Celestix Industries is seeking a dynamic and highly organized Executive Assistant to the Managing Director (EA2MD) to lead internal coordination and provide executive-level support. This role requires a strong leader who can manage cross-functional teams, align organizational priorities with strategic goals, and ensure the seamless execution of day-to-day operations on behalf of top management.
Key Responsibilities
1. Team Leadership & Motivation
- Inspire and guide cross-functional teams to achieve KPIs and departmental targets.
- Set clear objectives aligned with company goals and monitor individual and team performance.
2. Performance Management & Coaching
- Track performance metrics and provide constructive feedback.
- Coach team members to build capabilities and resolve interpersonal or operational challenges.
3. Strategic Communication & Collaboration
- Act as the communication bridge between the Managing Director and various departments.
- Drive cross-functional execution through timely updates, escalations, and reporting.
4. Productivity & Workflow Optimization
- Develop and implement action plans to improve operational efficiency.
- Coordinate with department heads to eliminate bottlenecks and streamline business processes.
5. Administrative Oversight
- Manage the Managing Director's calendar, scheduling, event coordination, and task follow-ups.
- Oversee budgeting, project reporting, and executive-level administrative activities.
6. Meeting & Engagement Management
- Plan and facilitate leadership meetings, management reviews, and executive discussions.
- Ensure stakeholders remain informed, engaged, and aligned with key organizational decisions.
Qualifications
- Graduate or Postgraduate in Business Administration, Operations, or a related discipline.
- Minimum 5 years of experience in executive coordination, business operations, or team management.
- Excellent communication, leadership, organizational, and interpersonal skills.
- Proven ability to manage multiple priorities while maintaining confidentiality and professionalism.
Why Join Celestix Industries?
Become the operational force behind the Managing Director by driving execution, strengthening cross-functional collaboration, improving organizational efficiency, and ensuring strategic initiatives remain on track.
