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We are looking for a smart, highly organized, technology-comfortable and extremely dependable Executive Coordinator to work directly with the Director and coordinate with teams across Celestix Industries.
This role combines senior management support, business operations coordination, meeting coordination, project coordination and follow-up management. It shares some responsibilities with an Executive Assistant to Director or Operations Coordinator, but its primary focus is execution, accountability and ensuring that business priorities are completed.
This is not a routine administrative or desk-based coordination position.
The person will work closely with the Director, participate in meetings, prepare accurate Minutes of Meeting (MOM), understand priorities and action items, maintain action trackers, and ensure that commitments made by different departments are actually completed.
A major part of the position is knowing what needs to happen, who is responsible, when it is due, and following through until it is finished. This requires strong task tracking, deadline tracking, progress tracking and cross-functional coordination.
The right candidate should be naturally good at follow-up. You should be able to maintain positive working relationships while being persistent enough to get things done. Sometimes this requires a friendly reminder; sometimes it requires pushing harder and escalating an issue before it becomes a problem.
This position offers significant exposure to how a manufacturing company operates and is intended for someone looking for a long-term career and substantial professional growth.
The objective is to provide reliable management coordination and executive support that allows the Director to focus on decisions while ensuring agreed actions are consistently followed through.
This requires strong follow-up management, action tracking, task tracking, deadline tracking and progress tracking to ensure commitments are completed within the agreed timelines.
The position involves extensive cross-functional coordination and interdepartmental coordination across multiple business functions, including:
The candidate is not expected to be an expert in every department. However, they must be intelligent and curious enough to understand what is being discussed, ask the right questions, document decisions correctly and follow through.
The role requires practical business coordination across teams with different responsibilities, priorities and deadlines.
Depending on the Director's ongoing priorities, this may involve tracking business initiatives, coordinating project-related activities, monitoring progress and ensuring that action items assigned to different departments are completed.
We strongly prefer someone who is naturally comfortable with technology.
The ideal candidate should be strong with computers and able to learn new systems quickly.
Experience or familiarity with the following is preferred:
Experience with MIS reporting, management reporting, status reporting and progress tracking is useful for maintaining clear visibility of business priorities and pending activities.
Expert-level knowledge of every tool is not required. More important is the ability to understand technology quickly and confidently use it to solve problems.
We are looking for someone who demonstrates the following qualities:
If five tasks were discussed in a meeting, all five should be captured in the meeting minutes or action tracker and followed through. Small details cannot routinely be missed.
You should be comfortable following up multiple times when necessary without damaging relationships with colleagues.
You will be exposed to many different areas of the business. You should be able to understand unfamiliar subjects quickly.
Once you take ownership of following something through, the Director should not need to remind you about it.
You may need to coordinate with junior team members, engineers, managers and department heads. Strong communication and interdepartmental coordination skills are important.
You should enjoy learning new software, systems and tools rather than avoiding them.
This position is based inside our factory rather than a conventional corporate office. You should be comfortable interacting with teams across manufacturing and business operations.
We are looking for someone who wants to build a long-term career rather than simply move through another coordination position.
This position works directly with the Director inside our manufacturing facility.
Because of this, flexibility regarding working hours is important. There will regularly be days when the candidate needs to stay beyond normal factory hours to attend meetings, review priorities or close important tasks with the Director.
The position involves six full working days per week, with Sunday generally being a half working day.
Candidates should carefully consider their commute to our Changodar factory before applying. Because of the working schedule and the nature of the position, we strongly prefer candidates who live within a practical commuting distance or are willing to relocate closer.
This role is best suited to someone who is comfortable with a demanding work environment and sees the additional exposure as an opportunity to accelerate their learning and career.
This position provides something that many traditional Executive Assistant, Operations Coordinator or Project Coordinator roles cannot: direct exposure to senior management and multiple functions of the business.
You will have the opportunity to understand how decisions are made across sales, operations, production, purchasing, engineering, quality, supply chain and other areas of a manufacturing organization.
You will also develop practical experience in business operations, cross-functional coordination, management reporting, project coordination, action tracking and execution management.
As your capability and understanding grow, so will your responsibility.
The long-term objective is for the successful candidate to progress from:
Coordination → Ownership → Independent Responsibility → Management
For an ambitious person early in their career, this position can provide several years' worth of cross-functional learning in a relatively short period.
We would particularly like to meet candidates who have:
Candidates with experience supporting senior management, coordinating multiple departments, maintaining meeting minutes, tracking action items or preparing operational status reports may be particularly well suited to this position.
This position will probably not be a good fit if you:
This is an execution-focused Executive Coordinator role, not a conventional Personal Assistant, Secretary or Administrative Assistant position focused mainly on diary management, travel bookings and routine office administration.
We are not simply looking for someone to maintain a task list.
We are looking for someone the Director can gradually depend on to make things happen.
Initially, your responsibility will be to understand, document, coordinate and follow up. You will help maintain clarity around meeting decisions, action items, responsible departments, progress updates and deadlines.
Over time, as you demonstrate judgment and reliability, you will be given greater ownership and increasingly important responsibilities.
For the right person, this can develop into a significant long-term role within the organization.
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Explore our other open roles, or apply directly to this one — our HR team reviews every application.