Our Partners
Celestix Industries is looking for a hands-on Factory Administrator to take ownership of the day-to-day administrative and operational coordination of its manufacturing facility.
This is a factory-floor-oriented role rather than a desk-only administration position. The person will help ensure the facility operates smoothly across administration, manpower, infrastructure, maintenance coordination, vendors, contractors, employee facilities and factory-level HR activities.
The role requires close coordination with Production, HR, Maintenance, Quality, Stores, Purchase, Security, Housekeeping and senior management. The Factory Administrator is expected to identify practical problems, assign or coordinate the appropriate action, follow up consistently and ensure issues are closed rather than left pending.
Take ownership of routine administrative requirements across the manufacturing facility and maintain visibility of issues affecting daily factory operations.
Responsibilities include:
The role requires proactive follow-up so routine factory matters do not repeatedly need intervention from senior management.
Coordinate day-to-day infrastructure and facility maintenance requirements with internal maintenance teams, technicians and external vendors.
Areas may include:
The Factory Administrator is not expected to personally perform technical maintenance. The responsibility is to ensure the correct technician, internal team or vendor is engaged, the activity is followed through and the work is completed properly.
Work with Maintenance and external service providers to ensure preventive maintenance and recurring service activities are completed as scheduled.
Maintain visibility of:
Maintain a practical calendar and follow-up system so maintenance activities are completed proactively rather than only after breakdowns occur.
Manage and coordinate the network of vendors and service providers required for factory operations, including:
Responsibilities include:
The role should actively strengthen the vendor ecosystem by developing backup suppliers, improving response times, establishing AMCs where appropriate, standardising repeat-work pricing, monitoring vendor performance and replacing unreliable service providers when required.
Support HR, Production and departmental supervisors in maintaining manpower availability and factory-wide workforce discipline.
Responsibilities may include:
This role supports Production Supervisors and departmental managers rather than replacing their production-management responsibilities.
Act as an operational extension of the HR team for practical factory-level requirements.
Responsibilities may include:
This position is not intended to replace the primary HR Manager role. Its focus is operational coordination inside the factory.
Work closely with manpower and labour contractors to maintain required staffing levels and documentation.
Responsibilities include:
Maintain visibility and coordination around factory-wide standards including:
Coordinate with HR and departmental managers where formal disciplinary action is required.
Ensure production areas, offices and common facilities remain clean and organised.
Monitor housekeeping standards across:
Manage housekeeping manpower and vendor performance, establish cleaning schedules and follow up to ensure completion.
Coordinate with security personnel and external security agencies to ensure established processes are followed consistently.
Areas may include:
Coordinate and monitor employee-support facilities including:
Monitor service quality and employee feedback and coordinate corrective action where required.
Where applicable, coordinate:
Follow up on disruptions and ensure transport-related issues are resolved promptly.
Maintain visibility of essential factory utilities including:
Coordinate with Maintenance and external service providers when interruptions occur and promptly escalate critical utility issues.
Coordinate the proper handling and disposal of:
Ensure approved disposal methods and applicable documentation requirements are followed.
Coordinate routine administrative purchases such as:
Follow established company procurement and approval processes.
Coordinate external contractor activities inside the factory by:
Contractor work should remain actively tracked until final closure.
Support factory-improvement activities involving:
Coordinate vendors and schedules with the objective of completing improvement activities with minimum disruption to production.
Maintain practical tracking systems for:
Use Excel, ERP or internal systems to maintain visibility and support effective follow-up.
Conduct structured factory rounds covering areas such as:
Where useful, document or photograph issues, assign responsibility and track each item through completion.
The job summary specifies 4–6 years of experience.
The detailed role description separately states that candidates with approximately 5–10 years of experience in factory administration, plant administration, facility management or manufacturing operations are being considered, with manufacturing-environment experience strongly preferred.
Relevant industry backgrounds may include:
Relevant existing job titles may include:
Graduate / Diploma / B.E. / B.Tech / MBA in:
For this position, practical factory-management capability is considered more important than the exact degree.
The ideal candidate should be:
This role is suited to someone who proactively identifies operational problems and follows them through to resolution.
The candidate should be comfortable responding to practical situations such as maintenance issues, declining housekeeping standards, vendor non-attendance, contractor manpower shortages, infrastructure repairs, pending maintenance activities, employee-discipline matters and coordination gaps between departments.
The position requires ownership, urgency, practical judgement and consistent follow-through.
It is not primarily intended for candidates whose experience is limited to office administration, travel booking, meeting-room management, calendar management, recruitment-only HR, payroll-only HR or reception/front-office administration.
Success in this role means helping maintain a factory environment where:
Join The Team
Explore our other open roles, or apply directly to this one — our HR team reviews every application.