Stores Assistant – Manufacturing Stores & Inventory

About the Role

Celestix Industries is establishing a new manufacturing campus in Falna, Rajasthan, comprising multiple factories involved in wiring harness manufacturing, copper busbar production, sheet metal fabrication, electrical components and industrial manufacturing.

We are looking for a responsible, organized and detail-oriented Stores Assistant / Store Keeper to support daily manufacturing stores, warehouse operations, inventory control and material movement.

This position is suitable for candidates with experience as a Storekeeper, Stores Assistant, Inventory Assistant, Warehouse Assistant or junior Stores Executive in a manufacturing or industrial environment.

The selected candidate will be responsible for receiving incoming materials, checking quantities, preparing Goods Receipt Notes (GRN), maintaining stock records, organizing storage locations, issuing materials to Production, updating ERP inventory transactions and assisting with regular physical stock verification.

Our manufacturing stores will handle materials such as:

• Electrical wires and cables
• Terminals and connectors
• Wiring harness components
• Copper bars, flats and fabricated components
• Mild steel and stainless steel sheets
• Aluminium and other metal materials
• Welding consumables
• Tools, fixtures and machine consumables
• Maintenance spare parts
• Packing materials
• Work-in-progress and finished goods

As this is a new manufacturing facility, the candidate will also assist in establishing material storage locations, bin identification, stock registers, labeling systems and organized material movement procedures.

The most important requirement is accurate inventory recordkeeping, disciplined material handling, correct material identification and the ability to maintain organized manufacturing stores.

This is a hands-on factory stores position requiring regular physical material handling, computer-based inventory updates and coordination with Production, Purchase, Quality and Dispatch.

Key Responsibilities

1. Manufacturing Stores & Daily Storekeeping Operations

• Perform daily activities in the manufacturing stores and warehouse.
• Receive, organize, store and issue raw materials, components and consumables.
• Maintain clean and properly arranged storage locations.
• Ensure correct identification of materials and stock items.
• Follow approved procedures for material receiving, storage and issuance.
• Maintain proper stock registers and inventory documentation.
• Coordinate material requirements with Production and Purchase.
• Ensure materials are issued according to approved requisitions or work orders.
• Assist in maintaining accurate physical and ERP inventory balances.
• Report material shortages, discrepancies and damaged stock to the supervisor.

2. Material Receiving & Goods Receipt Notes (GRN)

• Receive materials from suppliers, transporters and other approved sources.
• Verify delivered materials against purchase orders, delivery challans and invoices.
• Check material descriptions, item codes and quantities.
• Identify visible damage, incorrect materials and shortages.
• Coordinate with Quality for incoming material inspection.
• Maintain proper identification of materials awaiting inspection.
• Prepare or support Goods Receipt Note (GRN) entries in ERP.
• Ensure accepted materials are transferred to approved storage locations.
• Maintain records of pending receipts and discrepancies.
• Report supplier delivery issues to the Stores Manager or Purchase department.

3. Inventory Management & Stock Accuracy

• Maintain accurate inventory records for raw materials, components and consumables.
• Update stock receipts and issues in ERP or approved inventory systems.
• Ensure physical stock matches recorded quantities.
• Perform routine stock checks and cycle counts.
• Assist with monthly and periodic physical stock verification.
• Identify missing, excess, damaged or incorrectly stored materials.
• Report stock discrepancies for investigation and authorized correction.
• Maintain proper material identification and traceability.
• Help prevent duplicate item identification and incorrect stock transactions.
• Follow FIFO or other approved stock rotation methods where applicable.

The Stores Assistant must understand that even small inventory errors can cause production shortages, excess purchasing or incorrect manufacturing records.

4. Copper Material Handling, Storage & Scrap Control

Copper is a high-value raw material and requires careful identification, handling and recordkeeping.

Responsibilities include:

• Receive copper bars, copper flats and related materials.
• Verify quantities, dimensions, weights and material identification against relevant documents.
• Maintain records of copper material receipts and issues.
• Store copper materials in designated and controlled locations.
• Ensure correct identification of copper grades, sizes and stock lots where required.
• Issue copper material according to approved production requirements.
• Maintain records of reusable copper offcuts and returned material.
• Assist in copper scrap weighing, identification and stock recording.
• Report discrepancies between physical and recorded copper quantities.
• Support accurate material and scrap reconciliation under the direction of the Stores Manager.
• Prevent unauthorized material movement or mixing of stock categories.

Accuracy and accountability in copper inventory handling are particularly important for this position.

5. Wiring Harness Components & Electrical Material Stores

Support storage and issuance of wiring harness and cable assembly materials.

Materials may include:

• Electrical wires and cables
• Terminals
• Connectors
• Connector housings
• Seals and grommets
• Sleeves and braided protection
• Heat-shrink tubing
• Insulation tapes
• Cable ties
• Labels
• Other customer-specific components

Responsibilities include:

• Maintain correct item identification and part numbers.
• Store different wire sizes, terminal types and connector variants separately.
• Verify material quantities before issuing to Production.
• Prevent mixing of similar-looking terminals and connectors.
• Maintain traceability and batch identification where required.
• Assist in preparing materials against approved production orders or BOMs.
• Monitor stock shortages and report them promptly.
• Maintain organized shelves, bins and material locations.

6. Sheet Metal, Steel & Fabrication Material Stores

• Receive and organize mild steel, stainless steel, aluminium and other metal materials.
• Verify material dimensions, thickness and quantities.
• Maintain proper identification of sheet metal grades and specifications.
• Assist in safe unloading, stacking and storage of sheets and metal stock.
• Coordinate material issue to cutting, bending and fabrication departments.
• Maintain identification of reusable offcuts and returned materials.
• Report damaged, incorrectly identified or unusable materials.
• Support accurate material consumption and inventory recording.

7. Material Issue to Production

• Receive approved material requisitions or production work orders.
• Pick the correct materials according to item codes and quantities.
• Verify materials before issuance.
• Record material issues in ERP or approved stock registers.
• Coordinate movement of materials to production departments.
• Maintain documentation of material issue and receipt acknowledgment.
• Ensure unused materials returned from Production are identified and recorded.
• Report shortages or incorrect material requests.
• Avoid unauthorized material issues and unrecorded stock movement.

8. Work-in-Progress (WIP) & Finished Goods Handling

• Assist in identifying and organizing work-in-progress materials.
• Maintain proper segregation of different production orders.
• Coordinate movement of WIP between approved storage and production locations.
• Assist in receiving completed components from Production.
• Verify received quantities and identification.
• Maintain finished goods storage records where assigned.
• Coordinate with Quality regarding inspection and release status.
• Support proper storage of accepted, rejected and pending-inspection materials.
• Assist the Dispatch team in locating and issuing approved finished goods.

9. ERP, Excel & Inventory Documentation

• Enter material receipts and issues in ERP or approved systems.
• Prepare GRNs and material issue transactions.
• Maintain stock registers and material movement records.
• Use Microsoft Excel for basic inventory reporting.
• Maintain accurate item codes, quantities and storage locations.
• Assist in preparing stock reconciliation reports.
• Track pending material receipts and issues.
• Maintain supporting documents for inventory transactions.
• Report incorrect data or ERP transaction problems.
• Follow established approval procedures for inventory adjustments.

Candidates must be comfortable using a computer and maintaining accurate records.

Experience with ERPNext, SAP, Tally inventory or another manufacturing ERP system will be an advantage.

10. Bin Location, Material Identification & Warehouse Organization

• Maintain proper material storage locations.
• Apply approved item labels and bin identification.
• Organize materials according to item category, size and usage.
• Prevent mixing of different material grades and components.
• Maintain clear identification of accepted, rejected and pending-inspection materials.
• Ensure frequently used materials are accessible.
• Avoid unnecessary material movement and searching time.
• Support implementation of storage racks, bins and location numbering.
• Maintain proper stock identification during relocation or rearrangement.
• Follow approved warehouse organization procedures.

11. Stock Verification & Inventory Reconciliation

• Assist with daily, weekly and monthly stock verification activities.
• Count physical inventory accurately.
• Compare physical quantities with ERP records.
• Report shortages, excess stock and incorrect identification.
• Support investigation of material discrepancies.
• Maintain count sheets and verification records.
• Participate in stock audits as required.
• Assist with approved stock corrections after discrepancy investigation.
• Support material reconciliation for high-value materials and production consumables.

12. Supplier, Purchase & Production Coordination

• Coordinate with Purchase regarding pending material deliveries.
• Communicate received quantities and discrepancies.
• Coordinate incoming material inspection with Quality.
• Support Production regarding material readiness and availability.
• Notify supervisors of critical stock shortages.
• Assist in tracking urgent material requirements.
• Coordinate returns of rejected materials to suppliers where authorized.
• Maintain accurate records for material-related communication.
• Support smooth coordination between Stores, Production, Purchase and Quality.

13. Warehouse Safety & Material Handling

• Follow safe material receiving, unloading, storage and handling procedures.
• Use appropriate personal protective equipment.
• Ensure heavy copper bars, metal sheets and other materials are handled using suitable equipment.
• Do not operate forklifts, cranes or other lifting equipment without required training and authorization.
• Maintain safe stacking heights and storage practices.
• Keep aisles, emergency exits and material movement areas clear.
• Report unsafe racks, damaged pallets and material handling risks.
• Follow approved procedures for handling sharp metal edges.
• Maintain clean and safe warehouse areas.
• Report workplace incidents and near misses.

14. 5S, Housekeeping & Inventory Discipline

• Maintain 5S practices in stores and warehouse areas.
• Keep materials organized and properly labeled.
• Maintain clean storage racks and material locations.
• Identify obsolete, damaged and non-moving materials for review.
• Reduce material searching time through organized storage.
• Prevent unauthorized stock movement.
• Maintain proper documentation and work discipline.
• Support continuous improvement in warehouse operations.

15. Greenfield Manufacturing Stores Setup

As this is a new manufacturing facility, the Stores Assistant will help implement effective stores and warehouse practices from the initial stage.

Responsibilities include:

• Assist in setting up raw material stores and component storage locations.
• Support implementation of storage racks, bins and material identification systems.
• Label material locations according to approved warehouse layouts.
• Help establish material receiving and issue procedures.
• Assist in organizing initial machinery spare parts and consumables.
• Support initial inventory entries and physical verification.
• Assist with material flow and handling arrangements between Stores and Production.
• Support implementation of ERP inventory procedures.
• Help maintain organized stores as manufacturing operations expand.

Required Experience

• 1–4 years of experience in manufacturing stores, industrial inventory, warehouse operations or material handling.
• Practical knowledge of material receiving, stock issue and inventory records.
• Experience checking material quantities against purchase orders and delivery documents.
• Understanding of GRN and basic storekeeping procedures.
• Ability to maintain accurate stock records.
• Experience using Microsoft Excel and basic computer applications.
• Good attention to detail and numerical accuracy.
• Ability to coordinate with Production, Purchase and Quality teams.
• Willingness to perform hands-on material handling and stock verification activities.
• Basic understanding of warehouse safety and 5S.

Preferred Experience

• Manufacturing stores or factory warehouse experience.
• Electrical component or wiring harness material handling.
• Copper or metal material stores.
• Sheet metal fabrication inventory.
• Raw material and finished goods storage.
• ERP-based inventory management.
• GRN and material issue transactions.
• Stock reconciliation and physical verification.
• Bin location and material labeling systems.
• Industrial warehouse operations.

Qualifications

• 12th Pass / Higher Secondary with relevant stores experience.
• ITI or Diploma in a relevant field.
• Graduate in Commerce, Arts, Science or another discipline.
• Additional training in inventory management, warehouse operations or computer applications will be an advantage.

Practical stores experience, accurate recordkeeping and computer skills are more important than the exact academic qualification.

Essential Skills

• Storekeeping
• Manufacturing Stores
• Inventory Management
• Material Receiving
• Goods Receipt Note (GRN)
• Material Issue
• Stock Verification
• ERP Inventory
• Microsoft Excel
• Warehouse Organization
• Bin Location Management
• Material Identification
• Inventory Reconciliation
• 5S and Warehouse Safety

Ideal Candidate

We are looking for someone who can receive materials, verify documentation, store items correctly, maintain accurate inventory records and issue the right materials to Production.

For example, when a supplier delivers copper flats, electrical wires or connectors, the candidate should be capable of:

• Checking the purchase order and delivery documents.
• Verifying item codes, descriptions and quantities.
• Identifying shortages, damages or discrepancies.
• Coordinating incoming quality inspection.
• Recording accepted materials in ERP.
• Applying appropriate stock identification.
• Storing materials in the correct warehouse location.
• Issuing materials against approved production requirements.
• Maintaining accurate inventory balances.
• Supporting regular physical stock verification.

The strongest candidates will have disciplined storekeeping habits, good computer skills, numerical accuracy and experience handling manufacturing materials.

We are not looking for candidates whose experience is limited to retail sales or front-counter store operations without exposure to inventory control.

What Success Looks Like

A successful Stores Assistant will help establish a manufacturing stores operation where:

• Materials are received and recorded accurately.
• GRN and inventory transactions are completed promptly.
• Materials are properly identified and stored.
• Production receives the correct materials.
• High-value copper inventory is controlled.
• Wiring harness components are not mixed or misidentified.
• Physical and ERP stock balances remain accurate.
• Stock discrepancies are identified early.
• Material shortages are communicated promptly.
• Reusable offcuts and scrap are recorded.
• Warehouse areas remain organized and safe.
• Material movement and inventory records are traceable.
• Manufacturing operations receive reliable stores support.

This position offers an opportunity to support the establishment and growth of the stores and inventory operations at Celestix Industries' manufacturing campus in Falna, Rajasthan.